Why would someone use a cloud based property management system in a hotel?

A cloud-based property management system (PMS) is an app that helps you manage your hotel. You'd typically log into it through a browser on your PC or your smartphone, and it would allow you to perform various business functions. But why? What are you gaining?

A PMS streamlines operations, enhances guest experiences, maximizes revenue, improves operational efficiency, manages reservations effectively, optimizes room rates, integrates with existing systems, and generates accurate financial reports. In larger hotel chains, a team comprising representatives from different departments may collaborate to evaluate and select a PMS that aligns with the hotel's overall objectives.

The benefits include:

Accessibility and Mobility

With a cloud-based PMS, you and your staff can access the system from anywhere, as long as you've got an internet connection. No more being tied down to a specific location. Managers and employees can stay on the move and check real-time information, make reservations, manage room inventory, and more, all from their favorite devices.

Centralized Data and Integration

This is the holy grail of organization. A cloud-based PMS puts all your hotel operations and guest data in one convenient platform. Say goodbye to scattered information. You can manage reservations, availability, rates, and guest details. Plus, integrating with other hotel systems like online booking engines.

Real-time Updates and Reporting

No more outdated info or guesswork. A cloud-based PMS gives you real-time updates on room availability, reservations, and guest information. That means accurate and up-to-date data for you and your staff. You can track revenue, occupancy rates, guest preferences, and more. It's like having a magic crystal ball for making informed decisions.

Automation and Efficiency

Time is precious. Save you heaps of it. It automates hotel operations like check-ins, check-outs, sending confirmation emails, generating invoices, and managing housekeeping tasks. That means less manual work, fewer errors, and more time for your staff to focus on delivering exceptional guest service.

Scalability and Flexibility

Your hotel dreams of expansion? No problemo! A cloud-based PMS can quickly grow with you. Whether adding more rooms, integrating new properties, or expanding your operations, these systems offer the flexibility and adaptability you need.

Data Security and Backup

Now, I know how important your guests' information is. That's why cloud-based PMS providers take data security seriously. They use encryption, secure access controls, and regular backups to protect sensitive guest info. You can rest easy knowing your data is safe and sound.


A cloud-based property management system brings you improved accessibility, centralized data management, real-time updates, automation, scalability, and data security. It's a recipe for operational efficiency, guest satisfaction, and a healthier bottom line. Who doesn't want that?

Try our Property Management System

Never underestimate the impact of your guests' experience. Ignoring it can have serious repercussions, such as financial instability, inefficiencies in operations, unsatisfactory customer service, high employee turnover, and a tarnished brand image. To ensure your business thrives in the long run, it is vital to embrace effective management practices that prioritize the satisfaction and well-being of your guests.

Let us show you a better way.